Privacy Policy

Effective Date: 23 June 2026

Naíonra Thaobh na Coille ("we", "our", "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal information when you visit our website, contact us, or enrol your child in our preschool.

We comply with the General Data Protection Regulation (EU) 2016/679 ("GDPR"), the Irish Data Protection Act 2018, and all applicable childcare and education regulations.

1. Who We Are

Naíonra Thaobh na Coille is a preschool service providing early years education through the medium of the Irish language.

Address:
Belarmine, Stepaside, Dublin 18, D18 TK40

Phone: 087 290 3638

Email: naionrathaobhnacoille@gmail.com

For the purposes of data protection law, Naíonra Thaobh na Coille is the Data Controller of the personal information collected through this website and during the enrolment process.

2. Information We Collect

We may collect and process the following categories of personal data:

Parents and Guardians

Name
Postal address
Telephone number
Email address
Emergency contact details
Correspondence with us

Children

Name
Date of birth
PPS Number (where required for ECCE or government funding schemes)
Medical information relevant to the child's care and safety
Dietary requirements and allergies
Developmental or educational support needs
Attendance records

Website Visitors

When you visit our website, we may automatically collect:

IP address
Browser type and version
Device information
Pages visited
Date and time of access

This information is generally collected through cookies and website analytics tools.

3. How We Collect Information

We collect personal information when:

You complete an enrolment form
You submit a contact form
You email or telephone us
You provide information during meetings or registration processes
You interact with our website

4. Why We Use Your Information

We process personal data for the following purposes:

Managing enrolment applications
Providing preschool and childcare services
Communicating with parents and guardians
Meeting children's health, welfare and educational needs
Maintaining attendance and administrative records
Complying with ECCE Scheme requirements
Meeting legal and regulatory obligations
Responding to enquiries submitted through our website
Improving our website and services

5. Legal Basis for Processing

We process personal data under one or more of the following legal bases:

Contract

To provide preschool services and manage enrolment.

Legal Obligation

To comply with childcare, education, health and safety, taxation, and government funding requirements.

Legitimate Interests

To operate and improve our preschool services and website.

Consent

Where required, including:

Use of photographs or videos
Marketing communications
Certain website cookies

You may withdraw consent at any time.

6. Special Category Data

We may process special category data relating to a child's health, medical conditions, allergies, disabilities, or additional support needs where necessary to:

Protect the child's health and wellbeing
Meet our duty of care obligations
Comply with legal and regulatory requirements

Such information is handled with strict confidentiality.

7. Sharing Your Information

We only share personal data where necessary and lawful.

Information may be shared with:

Relevant preschool staff
Government agencies administering childcare funding schemes
Tusla or other regulatory authorities where required by law
Educational or support professionals where appropriate and authorised
Emergency services in the event of an emergency
Service providers who assist us in operating our website or administration systems

We do not sell personal information to third parties.

8. Data Security

We take appropriate technical and organisational measures to protect personal information against:

Unauthorised access
Loss
Misuse
Alteration
Disclosure

Access to personal data is limited to authorised personnel who require it for their duties.

9. Data Retention

We retain personal information only for as long as necessary to fulfil the purposes for which it was collected and to comply with legal obligations.

Retention periods may vary depending on the type of information and applicable regulatory requirements.

When information is no longer required, it will be securely deleted or destroyed.

10. Cookies

Our website may use cookies to improve functionality and analyse website traffic.

Cookies are small text files stored on your device.

You can manage or disable cookies through your browser settings. However, disabling cookies may affect certain website features.

Where required, we will seek your consent before placing non-essential cookies on your device.

11. Your Rights

Under data protection law, you have the right to:

Access your personal information
Request correction of inaccurate information
Request deletion of personal information where appropriate
Restrict processing
Object to processing
Request data portability
Withdraw consent where processing is based on consent

To exercise any of these rights, please contact us using the details provided below.

12. Contact Us

If you have any questions regarding this Privacy Policy or how we handle personal information, please contact:

Naíonra Thaobh na Coille
Belarmine, Stepaside, Dublin 18, D18 TK40

Phone: 087 290 3638

Email: naionrathaobhnacoille@gmail.com

13. Complaints

If you are unhappy with how we process your personal information, you have the right to lodge a complaint with:

Data Protection Commission
21 Fitzwilliam Square South
Dublin 2, D02 RD28

Website: www.dataprotection.ie

14. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.